Applicant agencies must meet the following eligibility requirements as provided by statute:

• Applicant agency must be a Volunteer Fire Protection Association, as defined in  RSMO 320.300.
• Fire protection entities which are not eligible for this program:
• Registered fire protection entities in Missouri that are not “fire protection associations” which are not “either partially or wholly funded by membership or subscriber fees”.
• “Fire protection districts supported by local tax revenues”.
• “Volunteer fire protection associations….which have contracted with a political subdivision to respond to fires within the area of an association’s boundaries”.
• Applicant agency must have a Fire Department Identification Number (FDID) issued by the Missouri state fire marshal.
• Applicant agency must have completed and submitted a Fire Department Registration for the current calendar year, as required in RSMO 320.271.
• You can check the registration status of your agency by clicking HERE to view the list of registered Missouri fire departments.
• Applicant agency must have a Vendor Identification Number with the Missouri Office of Administration (Vendor Application)
• The State of Missouri is getting a New Supplier Portal! All current “vendors” are required to register in the new system.  If you have not already done so, please use the link below to register with MissouriBUYS, powered by MOVERS.
• Website: MissouriBuys: Supplier (vendor) Registration
• Email address: MissouriBUYS@mo.gov

Eligible applicant agencies must provide the following documents and/or information with their application:

• Proof of Policy: The following documentation must be provided to verify the existence and type of the Workers’ Compensation Insurance policy being submitted to determine eligibility.
• Copy of the Policy Declaration page.            
• The “Policy Dec” page is typically the top page or two of the policy document as provided to the agency.  It says “Policy Declaration” at the top of the page.  This document contains the insurance company’s name, policy number, the premium cost for the policy period, and the effective dates of coverage for the policy.
• Loss Report:  This document is typically available upon request from the insurer or their agent.  It must cover, at a minimum, the entirety of the calendar year prior to that in which the application is submitted.
• For instance, if an application is submitted during calendar year 2026 (January 1, 2026, through December 31, 2026), the Loss Report must at least cover January 1, 2025, through December 31, 2025, to meet the program requirement.
• Proof of Payment: Proof of payment of the policy premium fees is required.  Submission of one of items listed below will satisfy this requirement
• Receipt/Paid Invoice: A copy of the receipt showing payment of the premium fees. If a receipt is not available, the following items can be submitted in lieu of a receipt for payment:
• A copy of the relevant portion of a bank statement showing that payment of the premium fee was processed (must include check number or transaction number and date of payment/processing), OR
• A letter from your insurance carrier/agent stating that the payment has been received. If a letter is submitted, it must contain the following information:
• Name of the insurer/insurance company.
• Name of the agent.
• Contact information for the agent.
• Phone number.
• Mailing address.
• Email address.
• Name of the insured party (fire department name).
• Policy number.
• Policy period and effective dates of the policy.
• Amount of the policy premium.
• Date payment of the policy premium fees was received.
• Method of payment of the policy premium fees (cash, check, credit card, etc.).

ATTENTION APPLICANTS: Please ensure that you have all required documentation prior to beginning the application process.

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Once an application is received by the Division of Fire Safety, it will be reviewed for completeness and compliance with the program’s requirements. Applications which meet all program requirements will be approved and processed for payment. Any applicant agency whose application does not meet all grant program requirements at the time of submission will be contacted by the Division of Fire Safety notifying them of any issue which needs to be resolved to continue reviewing and processing the application.